Executive board transitioning

This article explains some common procedures and steps to follow when old members of the executive board (i.e. “Eboard”) leave and new members are joining the Eboard.

Note: Off-boarding tasks are fulfilled at the discretion of the incoming Eboard. In RITcraft history, former Eboard members that continue to be active members often retain access for various things.

Elections

At the end of every academic year, elections should be held for the executive board. If possible, these elections should be held in tandem with the annual EGS elections. Community liaison(s) to EGS should help coordinate this. The official EGS ballot and voting system should be used.

Note: If a seat is unfilled, elections may be held in the fall.

Update EGS records

After the election, the EGS Eboard should be notified to the changes in the RITcraft Eboard. New Eboard members should attend the weekly EGS meetings as Minecraft representatives. Outgoing Eboard members should help encourage and invite the incoming Eboard members to attend the EGS Eboard meetings.

Transfer EGSRIT.com email

EGS provides an email account for the RITcraft Eboard, ritcraft [at] egsrit [dot] com. This account is usually managed by the president, but other members of Eboard can also have access.

To migrate this account, please contact the EGS webmaster for help.

Update permissions and privileges

This sections covers updating permissions and privileges for different platforms and tools used by RITcraft.

In-game permissions

Outgoing Eboard members should have their privileges removed and incoming Eboard members should be given new privileges after an election.

Facebook group

facebook.com/groups/egsminecraft/

A long time ago, a Facebook group used to be the primary gathering place for the community, but it is no longer actively used. Nonetheless, outgoing Eboard members should have admin privileges revoked and incoming Eboard members should be given admin privileges in the group.

GitHub organization

New Eboard members who wish to contribute technical skills to the server should be added to the RITcraft GitHub organization (see ../tools/github` for more information).

Google Drive

Add incoming Eboard members to the shared Google Drive folder. If a new president is elected, ownership should be transferred to their account (for more information, see ../tools/google-drive`).

Financial certification

Since EGS is a student government-sponsored club, there are special rules and guidelines that must be followed. Since RITcraft is an official community and is recognized by EGS as an official community, all Eboard members must be financially certified, as per the RIT clubs office requirements.

Financial certification usually opens at the beginning of every semester. Contact the EGS treasurer with questions about financial certification.